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Managing Course Layouts and Content

With your Docebo LMS, you can manage the layout and content of a course through a single page. You have the ability to upload your training materials, provide forums and social tools, and enable all of the features that you deem necessary for your course.

Adding Training Material

Reach the main Courses page by pressing the Courses item in the E-Learning Section of the Admin menu.

courses admin menu

On this page, you will find all of the courses you’ve created in your LMS in a list on the bottom half of the page. You will also see an action bar at the top that allows you to create and categorize new courses, enroll users, import ILT sessions, and add course additional fields.

To manage an existing course, find the course in the list of courses on this page. In the course’s row, select the menu icon at the end of the row. Then, select the ADD TRAINING MATERIAL item from the dropdown menu.  On the Training Material page for that course, select the ADD TRAINING MATERIAL button again. A dropdown menu will appear, displaying a fully range of typologies for the available learning objects. Some of these can be uploaded, and others can be directly created or embedded in the LMS.

training materials

  • Folder. These are used to collect and organize content.
  • SCORM. A collection of standards and specifications for web-based E-learning. It defines the communication between client content and a host system, called a run-time environment. SCORM also defines how content is packaged into a transferable ZIP file, called a “Package Interchange Format.” This type of learning object is only available for E-Learning courses.
  • AICC. An E-learning standard which uses the HTTP AICC Communication Protocol to permit the exchange between course content and the LMS. This type of learning object is only available for E-Learning courses.
  • xAPI/TIN CAN: The xAPI (formerly Tin Can API) API is an E-learning software specification. This type of software allows learning content and learning systems to speak to each other in a manner that records all types of learning experiences. Learning experiences are recorded in a Learning Record Store,  or LRS. LRS’s can exist within traditional Learning Management Systems, or on their own. Click here to learn more! This type of learning object is only available for E-Learning courses.
  • File. Upload files (documents, etc) that users can download.
  • AssignmentAssignments are activities that instructors ask learners to complete by uploading a file or linking a video. The instructors will then be able to evaluate these videos or files.
  • ElucidatAvailable only if you have activated the Elucidat App. Allows you to embed an Elucidat product in an E-learning course. This type of learning object is only available for E-Learning courses.
  • Google Drive. You can import Google Docs, Spreadsheets, Presentations, or Drawings as learning objects in your Docebo LMS. Available for those using Docebo 6.9 or higher. You must activate the Google Drive integration. This type of learning object is only available for E-Learning courses.
  • Central Repository. Available for those using Docebo 6.9 or higher. Add training materials that are saved in the CLOR.
  • Slides Converter. Allows users to convert files from PDF, ODP, PPT, or PPTX formats into a sequence of snapshots that can be used directly in the platform without being downloaded locally on a user’s computer.

Adding Course Widgets

In addition to the standard content that you can add to your course, you can also add new training modules by selecting the ADD COURSE WIDGETS button on the course’s Training Materials page.

After selecting the ADD COURSE WIDGETS button, a pop-up window with different features will be displayed. Using the drop down menu, you can choose among different course widgets, and you can also decide to display the widget in half or full width:

add course widget

Let’s go through the purpose of each widget.

Course Info

This module allows you to display each user’s information related to the their progress in the course. The displayed information will be: the dates of subscription, last access, the status of the certificate, the time spent navigating the course, and the percentage of completion.

Course info

Using the buttons cross and gear icons, you can change the position of the module in the page, edit it, or remove the module.

Course Description

This widget allows you to show students the description you wrote when the course was created.

Description

Forums

The forums widget allows you to activate a “Forum Area” containing one or multiple forums that users can use to speak with other users or Instructors within the course.

forum widget

Using the editing buttons plus, cross, or gear icons,  you can create a new forum in the widget, move the module, edit it, or delete the forum.

When you press the plus button to create a new forum, you will need to insert a title and description, and identify whether the course is locked or not.

add forum

A locked forum is only accessible to Instructors and Tutors of the course.

To access a forum you can click on the forum’s title in the list of forums in the widget. Once in the forum, you will be able to view discussions and replies.

Access permissions differ depending on the level of subscription. Administrators and Instructors have full permission to create, modify, or delete existing discussions as wells as entire forums. Students can only create new discussions, or participate in existing ones.

forum page

Using the arrow, edit, or delete buttons in the discussion’s row to reply, edit or delete the existing discussion.

To create a new discussion, select the Start a new discussion button in the action bar at the top of the forum page. To block the answers in a discussion select Lock forum.

By selecting each discussion, you can access and display the replies as well as the control panel.

Forum

In the top menu, from left to right, you can reply to the discussion or to an answer in the discussion, lock answers, mark a discussion as important, or disable access to the discussion.

Blog

By activating this widget, each student will be able to write a post related to the course as well as comment, rate or express if another post is helpful or not.  To enable this widget you must first activate the related APP from the APPS & Features area.

blog widgetComments

By activating this widget each student will be able to post, comment, or ask questions on the course dashboard. This area can be used by the instructor to welcome course members, assign tasks, or give general feedback on the progress of course activities.

In order to enable this widget, select Comments from the widget menu.

comments widget

File Repository Area

This widget allows you to activate a dedicated section in which you can drop materials and allow users to upload and download these materials. These materials can be uploaded: zip, doc, xls, ppt, jpg, gif, png, txt, docx, pptx, xlsx, pdf, flv, ods, odt, odp, csv.

In order to enable this widget, select File Repository Area from the widget menu. The goal is to create an independent section from the standard material area, used by the students to download attachments quickly and easily.

fra widget

Using the plus, cross, or gear icons, you can upload new materials, move the module, edit or delete the module.

Learn more about the File Repository Area widget.

Web Conferencing

By activating the Web Conferencing widget, you can directly create a new videoconference session from the course area.

Remember,  in order to correctly create a new web conferencing session, you need to make sure you have an active contract with one of the videoconferencing service providers that can integrate with your platform.

You will also have to download and configure the relative plug-in from the APP Store.

Using the plus, cross, or gear icons, you can create a new sessions, move or delete the module. When you press the plus icon to create a new session, fill out the pop up template.

create session

Complete all of the necessary fields, then select SAVE CHANGES. The session will now appear in the main widget area. All created sessions will be displayed by your users in the tab with the calendar icon.

web session widget

Users are also able to connect to the webinar session and display live broadcasting in the calendar tab. In the second tab (the clock), users can search for past web conference sessions.

Instructors

This widget allows users to view the course’s Instructors as well as a mail icon that allows users to email the instructors.

instructors widget

Learning Plan Navigation

This widget allows users to view this course in relation to learning plans in which a user is enrolled.

Session Info

This widget is only available for ILT Classroom courses or Webinar courses. This module allows you to display each user’s information related to the their progress in the course. The displayed information will be: the dates of subscription, last access, the status of the certificate, the time spent navigating the course, and the percentage of completion.

manage courses session info

When this session is active along with the Course Info widget in an ILT Classroom or Webinar course, please keep in mind that the status of the learner’s certificate will only be viewed in the Session Info widget, not in the Course Info Widget.

My Coach

This widget is available for E-learning courses that have flagged the option to allow Coaching sessions. It allows learners to speak directly with their coaches and see all of their coaching sessions. Please note that you must activate Docebo’s Coaching App in order to see this widget. To learn more about managing this widget, please refer to the Coach App article in Docebo’s knowledge base.

managing courses coach widget

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